This Privacy Notice was posted on 24 May 2018
Public Consulting Group UK Limited (“PCG UK” or “we”) operates a number of websites on behalf of local authorities.
This Privacy Notice aims to give you information on how PCG UK collects and processes your personal data through your use of any website operated by PCG UK.
It is important that you read this Privacy Notice together with any other privacy notice or fair processing notice we may provide on specific occasions when we are collecting or processing personal data about you so that you are fully aware of how and why we are using your data. This privacy notice supplements the other notices and is not intended to override them.
Although this privacy notice applies to all of the websites we operate, the legal definition of who is the Data Controller (and therefore responsible for your personal data) depends on which Local Authority area you live in. In some cases, PCG UK is the Data Controller. In other cases, the relevant Local Authority is the Data Controller and PCG UK is the Data Processor. Please see Section 10 below or contact us if you have any questions.
|Full name of legal entity:||Public Consulting Group UK Limited|
|Name or title of Data Protection Officer:||Lee Jones, Chief Technology Officer|
|Postal address:||1 Smithy Court, Smithy Brook Road, Wigan WN3 6PS|
|Telephone number:||03300 582 690|
You have the right to make a complaint at any time to the Information Commissioner’s Office (ICO), the UK supervisory authority for data protection issues (www.ico.org.uk). However, we would appreciate the chance to deal with your concerns before you approach the ICO, so please contact us in the first instance.
This version was last updated on 24 May 2018. We may occasionally modify this Privacy Notice, such variations becoming effective immediately upon posting. By continuing to use the website, you will be deemed to accept any such variations. Any changes we may make to our Privacy Notice in the future may be notified to you by e-mail.
It is important that the personal data we hold about you is accurate and current. Please keep us informed if your personal data changes during your relationship with us.
This website may include links to third-party websites, plug-ins, and applications. Clicking on those links or enabling those connections may allow third parties to collect or share data about you. We do not control these third-party websites and are not responsible for their privacy statements. When you leave our website, we encourage you to read the privacy notice of every website you visit.
Personal data, or personal information, means any information about an individual from which that person can be identified. It does not include data where the identity has been removed (anonymous data).
We may collect, use, store and transfer different kinds of personal data about you which we have grouped together as follows:
Where we need to collect personal data by law, or under the terms of a contract we have with you and you fail to provide that data when requested, we may not be able to perform the contract we have or are trying to enter into with you (for example, to provide you with goods or services). In this case, we may have to cancel a product or service you have with us but we will notify you if this is the case at the time.
We also collect, use and share Aggregated Data such as statistical or demographic data for any purpose. Aggregated Data may be derived from your personal data but is not considered personal data in law as this data does not directly or indirectly reveal your identity. For example, we may aggregate your Usage Data to calculate the percentage of users accessing a specific website feature.
However, if we combine or connect Aggregated Data with your personal data so that it can directly or indirectly identify you, we treat the combined data as personal data which will be used in accordance with this Privacy Notice.
We use different methods to collect data from and about you including through:
We will only use your personal data when the law allows us to. Most commonly, we will use your personal data in the following circumstances:
Generally we do not rely on consent as a legal basis for processing your personal data.
We have set out below, in a table format, a description of all the ways we plan to use your personal data. We have also identified the nature of the processing and what our legitimate interests are where appropriate.
|Purpose/Activity||Type of Data||Nature of Processing|
|To register as a user of the website and manage your profile||Identity, Contact, Profile||To enable you to use the full functionality of the website thereby fulfilling our contract with you|
|To contact another user via the website (e.g. request or respond to a quote)||Identity, Contact, Health & Social Care||To enable the other user to review information so that they can respond (only data that you choose to share will be shared)|
|To process an order via the website (including bookings, and timesheet submission / approval)||Identity, Contact, Financial, Transaction,||To enable two parties to legally contract with each other and funding bodies to view the records|
|To record a transaction (e.g. an offline purchase)||Identity, Health & Social Care, Transaction||To enable a user to manage their personal budget online and funding bodies to view the records|
|To complete an assessment online (e.g. triage, eligibility, financial)||Identity, Contact, Health & Social Care, Financial, Profile||To enable a user to receive specific information, advice and guidance based upon the data they record (only data that you choose to share will be shared)|
|To view or update health or social care records||Identity, Contact, Health & Social Care, Transaction||To enable a user to view (and update) the records held by public bodies (Local Authority / NHS) on their IT systems|
|To manage our relationship with you||Identity, Contact, Profile, Marketing and Communications||To perform our contract with you, and comply with a legal obligation|
|To administer and protect our business and our website (including troubleshooting, data analysis, testing, system maintenance, support, reporting and hosting of data)||Identity, Contact, Technical||For us to comply with legal obligations and for our legitimate interests of running our business (provision of administration and IT services, network security, to prevent fraud)|
|To deliver relevant website content to you and measure or understand the effectiveness of the advertising we serve to you||Identity, Contact, Profile, Usage, Marketing and Communications, Technical||For our legitimate interests (to study how customers use our products/services, to develop them, to grow our business and to inform our marketing strategy)|
|To use data analytics to improve our website, products/services, marketing, customer relationships and experiences||Technical, Usage||For our legitimate interests (to define types of customers for our products and services, to keep our website updated and relevant, to develop our business and to inform our marketing strategy)|
We will never pass your details to any third parties for marketing purposes. However, we (or the Local Authorities that we work with) may wish to communicate with you about services available, in which case we will seek your consent at that time.
You can ask us to stop sending you marketing messages at any time by logging into the website and checking or unchecking relevant boxes to adjust your marketing preferences or by following the opt-out links on any marketing message sent to you or by contacting us at any time on email@example.com.
Where you opt out of receiving these marketing messages, this will not apply to other personal data provided to or held by us.
We will only use your personal data for the purposes for which we collected it, unless we reasonably consider that we need to use it for another reason and that reason is compatible with the original purpose. If you wish to get an explanation as to how the processing for the new purpose is compatible with the original purpose, please contact us.
If we need to use your personal data for an unrelated purpose, we will notify you and we will explain the legal basis which allows us to do so.
Please note that we may process your personal data without your knowledge or consent, in compliance with the above rules, where this is required or permitted by law.
We may have to share your personal data with the parties set out below for the purposes set out in the table in Section 4 above.
We require all third parties to respect the security of your personal data and to treat it in accordance with the law. We do not allow our third-party service providers to use your personal data for their own purposes and only permit them to process your personal data for specified purposes and in accordance with our or your instructions.
We do not transfer your personal data outside the European Economic Area (EEA).
We have put in place appropriate security measures to prevent your personal data from being accidentally lost, used or accessed in an unauthorised way, altered or disclosed.
In addition, we limit access to your personal data to those employees, agents, contractors and other third parties who have a business need to know. They will only process your personal data on our instructions and they are subject to a duty of confidentiality.
We have put in place procedures to deal with any suspected personal data breach and will notify you and any applicable regulator of a breach where we are legally required to do so.
Please be aware that communications over the internet, including via email, are not secure unless they have been encrypted.
We will only retain your personal data for as long as necessary to fulfil the purposes we collected it for, including for the purposes of satisfying any legal, accounting, insurance valuation or reporting requirements.
To determine the appropriate retention period for personal data, we consider the amount, nature, and sensitivity of the personal data, the potential risk of harm from unauthorised use or disclosure of your personal data, the purposes for which we process your personal data and whether we can achieve those purposes through other means, and the applicable legal requirements.
Details of retention periods for different aspects of your personal data are available upon request from us.
Under certain circumstances, you have rights under data protection laws in relation to your personal data. You have the right to:
If you wish to exercise any of the rights set out above, please contact the Data Protection Officer, on firstname.lastname@example.org.
You will not have to pay a fee to access your personal data (or to exercise any of the other rights). However, we may charge a reasonable fee if your request is clearly unfounded, repetitive or excessive. Alternatively, we may refuse to comply with your request in these circumstances.
We may need to request specific information from you to help us confirm your identity and ensure your right to access your personal data (or to exercise any of your other rights). This is a security measure to ensure that personal data is not disclosed to any person who has no right to receive it. We may also contact you to ask you for further information in relation to your request to speed up our response.
We try to respond to all legitimate requests within 28 days. Occasionally it may take us longer than a month if your request is particularly complex or you have made a number of requests. In this case, we will notify you and keep you updated.
The legal definition of who is the Data Controller (and therefore responsible for your personal data) depends on which Local Authority area you live in. In some cases, PCG UK is the Data Controller. In other cases, the relevant Local Authority is the Data Controller and PCG UK is the Data Processor as follows: -
|Barking & Dagenham, Birmingham, Buckinghamshire, Hampshire, Hillingdon, West Sussex||Please contact us in the first instance if you would like to know the name and contact details for the Data Controller for the relevant Local Authority|
|All other areas||PCG UK – see contact details at Section 1.|